Document Management Software Review

Is your office currently buried under a mountain of paper? How long does it take to find a specific document when you have to wade through hundreds of folders in dozens of file cabinets? What do you do if a document has been misfiled or lost? If a stiff breeze were to blow through your office, would papers go scattering in every direction?

The best document management software can help you get out from under all that paper. The software can help you easily and quickly scan paper documents so you can file them electronically in a centralized location. Search features make it easy and extremely fast to find the documents you need so they can be distributed to the people who need them. A paperless office also frees up valuable office space that can be put to better use as workspace for your employees. In addition, document management software makes your office much more environmentally friendly.

On this site you will find articles on document management software and reviews of the software we believe are the best for helping you make the switch to a paperless office. The products reviewed here are affordable and designed for home office and small business use. They are also easy to use so you can ease into electronic document management without feeling overwhelmed.

Document Management Software: What to Look For

When determining which document management software is best for you, the most import thing to consider is how easy it is to use. The software's interface should be familiar enough so computer users of any skill level can use it with little or no training. You also want to make sure that the software has the features you need to effectively manage your documents. As we reviewed each software package, we rated them according to the following criteria:

Features
In this section we looked at the features each product has to help you scan documents and store the files. The best software includes document templates or scanning profiles that make importing documents consistent and hassle free.

Ease of Use
We rate each document management software package based on how intuitive the interface is, and how easy it is to use out of the box. The interface should be intuitive and have self-explaining icons so even inexperienced computer users can feel comfortable using the program.

Tools
The program should be able to seamlessly convert paper and electronic documents to PDF for better distribution and collaboration. In addition, the best document management software includes tools for tracking a document's workflow to ensure that proper procedures and processes are followed. The product should also include multiple levels of security so prying eyes don't access sensitive documents without the proper permissions.

Help & Support
Even the best and most bug free software can occasionally give you problems. Here we rate how easy it is to get help from the manufacturer.

Using these rating criteria, we found that PaperPort Professional, Dokmee Home and BlueDoc are the best document management software packages in our reviews. At TopTenREVIEWS We Do the Research So You Don't Have To.™