PROS / Built-in OCR capabilities allow you to search for words in the document body.
CONS / There are no workflow or version controls.
VERDICT / FileCenter Pro’s intuitive interface and robust tools make it a good option for small businesses trying to get their documents under control.
FileCenter Pro is an application that is easy to install and integrate into your office processes. This clean and well-designed document management software allows you to tag, categorize and file your electronic data, as well as properly prepare your paper files. However, FileCenter Pro’s strength is as an organizational tool and it does not contain the workflow tools or automatic version controls that are essential for larger offices.
Thanks to its helpful video tutorials, you can implement this software quickly and easily. At launch, the system walks you through the steps necessary to transfer your files into libraries. You can choose to create your own filing system or look to FileCenter Pro’s reusable folder layouts for suggestions. While you can always make changes later, these suggested file folder layouts are a valuable tool that help you start with all of the right files and folders. Cloud storage and back up are set up during this same process. Choose the folder you want mirrored to the cloud and that folder is synced on a regular basis.
One of the features FileCenter Pro shares with our top-rated applications is the ability to scan paper files from directly inside the software. This allows your office to move to a paperless environment more quickly. Other, lesser-rated software options look to your scanner’s application to perform all of your needed scanning tasks. Having scanning software capability inside your document management system saves several time-consuming steps.
When you scan a file, you can use this software's optical character recognition (OCR) capabilities to convert the document’s image to searchable text. This allows you to run a full-text search if you can't remember where you filed a document. It also readies the document for copying or editing. FileCenter Pro’s in-software capabilities can also convert any file to a PDF, which is a standard format that allows almost anyone to view it and allows you to combine or split the file in various ways.
Other features we love about FileCenter Pro are the ability to save any document directly from FileCenter, as well as send emails from the software and upload files to it from mobile devices. The most impressive aspect of this document management software is FileCenter's support. The program starts with intuitive and helpful tips and tutorial videos. These provide detailed, but not overwhelming, information about using the program. If you need further help, Lucion Technologies offers a FAQs section on the FileCenter website. Customer support agents are also available by email and live chat.
FileCenter Pro is a robust but easy-to-use document manage software with an excellent support structure and a strong list of features and tools. It is extremely easy to install and implement as part of your regular business practices. However, without workflow and version controls, this software is best for smaller businesses where a minimum of management and control is needed.